ADMINISTRATIVE ASSISTANT

Company: Colegio San Agustin – Biñan

Office Assigned: Instructional Media Center

Job Status: Full-time

Job Function: Administration & Coordination

Job Description:

1. Reports directly to the Director of Libraries and Instructional Media Center(IMC).

2. Writes or drafts office correspondence and prepares various reports and documents accurately;

3. Maintains systematic and updated office files;

4. Encodes the data in line with IMC transactions;

5. Maintains the updated inventory of IMC equipment, facilities, and other resources;

6. Acts as receptionist, taking phone calls, directing walk-ins, and handling inquiries;

7. Delivers letters, memos, and messages to the concerned departments/units or employees;

8. Coordinates with the concerned departments/units or employees relative to the policies and activities of the offices;

9. Assists and coordinates with departmental paper advisers in the preparation and printing of school papers and publication of the yearbook;

10. Assists to the general office keeping and other routine clerical work of the office; and

11. Performs other related functions as may be assigned by the Director of Libraries and Instructional Media Center and/or the President.

Job Accomplishments :

1. Assist in the publication of the yearbook

2. Designed its Library and Media Center MS Office 365 SharePoint Website.

3. Develop the Instructional Media Center (IMC) digitization of its Video Collection thru MS Office 365 Stream.

4. Institutional Event Official Photographer for Yearbook.

5. Contributed to the making of the Logo of the Library and Media Center.